Terms of Service

Publish Date: October 11, 2026

1. About these Terms

These Terms of Service govern your use of nycnod.com and the services of NYC Notary On Demand, LLC (“NYC Notary On Demand,” “we,” “us”). By using this website, requesting a quote, booking an appointment, uploading documents or engaging us, you agree to these Terms.

2. Our services

We provide mobile notary services, electronic (remote online) notarization, New York State and federal apostille processing, embassy and consulate legalization, certified translation, courier and delivery, and document printing and scanning. The scope, price and expected timing of your matter are set out in your quote or confirmation.

3. We are not a law firm or a government agency

• NYC Notary On Demand is not a law firm, and our notaries do not act as attorneys. We cannot give legal advice, draft legal documents, tell you which type of notarization or certificate your document needs, or advise you on immigration or any other legal matter. If you need legal advice, please consult a licensed attorney.
• We are a private company. We are not affiliated with, endorsed by, or acting for the New York Department of State, the U.S. Department of State, any county clerk, any court, embassy, consulate or other government body. Apostilles and authentications are issued by those offices, and you may apply to them directly. Our fees are for our services and are in addition to any government fees.

4. Notarization

• A notarization confirms the identity of the signer and that the signer signed, acknowledged or swore to the document. It does not verify, certify or give legal effect to the contents of the document.
• Every signer must appear before the notary (in person, or by live audio-video for electronic notarization), present acceptable identification, and sign willingly and with understanding.
• Our notaries will decline to notarize if identification is insufficient, if a signer appears to be acting under pressure or without understanding, if the document is incomplete, or if the notarization would be improper under New York law.
• In-person notarizations by our New York notaries are performed within New York State.

5. Electronic notarization

• Electronic notarizations are performed by a New York notary registered with the New York Department of State as an electronic notary, who is physically in New York during the session and uses communication and identity-verification technology that meets New York requirements.
• Signers may be located outside New York. A signer located outside the United States must confirm that the document is to be filed with, or relates to a matter before, a government body in the United States, or involves property located in the United States.
• Each session is recorded. New York law requires the recording to be kept for at least 10 years.
• Not every recipient accepts electronically notarized documents. Please confirm acceptance with the recipient before your session.

6. Apostilles, authentication and legalization

Whether a document is eligible, which steps are required, and whether the final document is accepted are decided by the issuing government office and the receiving country or organization. We will tell you if we see that a document appears ineligible, but we cannot guarantee acceptance.

Turnaround times are estimates. They depend on government offices, embassies, consulates, couriers and holidays, which are outside our control.

7. Certified translation

Our certified translations include a signed statement of accuracy. Whether a translation is accepted, and whether it must also be notarized or apostilled, is decided by the receiving authority.

8. Fees and payment

• Notarial fees. Fees for the notarial act itself are charged at or below the maximums set by New York law: currently $2 per in-person notarial act (Executive Law §136) and up to $25 per electronic notarial act.
• Service charges. Travel, time, after-hours and rush service, witnesses, apostille and legalization processing, government and embassy fees, courier, translation and printing are service charges separate from the notarial fee. They are quoted before work begins.
• No deposits. Payment is due on completion: for mobile notary work, once the appointment is completed; for electronic notarization, once the session is completed; for New York State apostilles, once processing is complete; for federal apostilles, once a scan of the completed document has been sent to you.
• [Cancellation / trip charge, if any, as confirmed by NYC Notary On Demand.]
• Government, embassy and other third-party fees paid on your behalf are not refundable by those parties.

9. Your responsibilities

• Provide accurate information, valid identification and complete documents.
• Do not sign documents in advance where the signature must be made before the notary.
• Confirm the requirements of the country, agency or person receiving your document.
• Use our services only for lawful purposes.

10. Documents and records

We use your documents only to complete the services you request and purge them when our work is complete. Documents uploaded through our secure form are automatically and permanently deleted within [number] days of upload. New York law requires our notaries to keep a journal of each notarial act, and to keep electronic notarization recordings, for at least 10 years. Details are in our Privacy Policy and at nycnod.com/document-handling.

11. Website information

Information on this website is general and for convenience only. Government and foreign requirements change, sometimes without notice. It is not legal advice.

12. Limitation of liability

• To the fullest extent permitted by law, we are not liable for delays, rejections or decisions by government offices, embassies, consulates, carriers or recipients, or for indirect, incidental or consequential damages.
• To the fullest extent permitted by law, our total liability for any claim relating to a service is limited to the amount you paid us for that service.
• Nothing in these Terms limits any liability that cannot be limited under New York law.

13. Intellectual property

The content, text, design and branding of this website belong to NYC Notary On Demand, LLC unless otherwise noted, and may not be copied without permission.

14. Changes

We may update these Terms. The version posted when you engage us applies to that engagement.

15. Governing law

These Terms are governed by the laws of the State of New York. Any dispute will be brought in the state or federal courts located in New York County, New York.

16. Contact

NYC Notary On Demand, LLC
Corporate office: 29-05 Broadway, Suite 3, Astoria, NY 11106
Mailing address: 33 Park Place, #153, New York, NY 10007
Phone: (212) 457-1532
Email: info@nycnod.com